INVESTORS FAQ’s

The promoter of the Company is Mr. Ashok Soota, whose detailed profile is at https://www.happiestminds.com/about-us/leadership-teams/ashok-soota/. His shareholding in the Company is 44.13%.

You can find them all at https://www.happiestminds.com/investors/. You could as well select the report type and the period in the drop-down menu to filter the information you are looking for.

You can find them all at https://www.happiestminds.com/investors/policy-documents/

The face value of the Equity Shares is ₹2/- each. ISIN Code is INE419U01012. Issued and listed capital of the Company is 152,274,811 Equity Shares of ₹2/- each.

Statutory Auditors – M/s. Deloitte Haskins & Sells

Secretarial Auditors- M/s. V Sreedharan& Associates

Internal Auditors – M/s KPMG Assurance and Consulting Services LLP

In order to demat your Equity Shares you need to first have the demat account. If you don’t have, please approach DP to open a demat account in the same order of name appearing in the share certificate. The share certificates can then be converted into electronic form by submitting the original to the DP along with a Dematerialization Request Form, which form will be provided by the DP. The DP after receipt of duly filled and executed form, will liaise with our RTA to get the shares credited to your demat account. The entire process will take about 2-4 weeks oftime from the date ofsubmission of said form.

Yes, the shares held in electronic form can be again held in physical form and the process is called rematerialization (remat) of shares. In order to remat your shares, you need to submit your request in Rematerialization Request Form to the DP (the format of which will be provided by the DP) who in turn liaises with the Company/RTA to get the share certificate issued to you. However, we don’t suggest this option as you will not be able to sell or transfer the shares in physical form.

The legal heirs are required to obtain a Succession Certificate or Letter of Administration/ probate of a Will with respect to the shares. A true copy of the same, duly attested by the Court Officer or Notary, should be sent to the RTA along with a request letter, PAN card / address proof of all the claimants and original share certificates that needs to be transmitted in their names. Upon scrutiny of the documents so submitted, shares will be transmitted in favour of the legal heirs and share certificates will be returned to them duly endorsed. For the Equity Shares held in electronic form, please contact your DP.

Yes, you can transpose full or part of your holdings. You need to submit request letter to the RTA in prescribed form signed by all the holders as per the specimen signatures recorded with the Company/RTA along with original share certificates and self-attested copies of the PAN Cards of all the holders. Upon scrutiny of the documents so submitted, shares will be transposed, and fresh share certificates will be issued. For the Equity Shares held in electronic form, please contact your DP.

Generally, the net amount of dividend is credited electronically to the bank account of shareholders as updated by them with the Company/RTA/DP, as the case may be. In the absence/incorrect bank account details, dividend warrant is printed and posted to the shareholders at their registered address. Shareholders are requested to ensure that the bank account and registered address details provided to Company/RTA/DP are correct and complete in all respects to avoid delay in payment of dividend.

Yes, you can claim the amounts due to you lying unpaid in the unclaimed dividend accounts of the Company upto a period of seven years from the date of payment. For claiming the said amount, you are required to submit the request letter duly signed by the first holder as per the specimen signature(s) recorded with the Company / RTA along with expired dividend warrant in original or indemnity bond in case the original warrant is lost.

As per the provisions of the Income Tax Act, tax will be deducted at source at the prescribed rates, if the amount due to you exceeds ₹10,000 in a financial year (the current threshold limit). In case you are not a tax-payer/not liable for deduction of tax at source, you could furnish a declaration in Form 15G every financial year to the Company/RTA. You can find detailed notes on deduction of tax at source on dividend at HappiestMinds-Note-on-TDS.pdf

Shareholder can send an email to our RTA as per the contact details given under Question 1, furnishing the particulars of the dividend not received, quoting his folio number or DP ID & Client ID (in case of shares held in electronic form). RTA will check their records and request the dividend paying banker for a Demand Draft if the dividend shows unpaid in the records of the Company.

Pursuant to the applicable provisions of the Companies Act, 2013, the dividend declared by the Company, which is not claimed by the shareholders within 30 days from the date of the declaration, is required to be transferred to the Unpaid Dividend Account and the details of the shareholders, whose dividend is transferred, is required to be uploaded on the website of the Company. The dividend lying in this Unpaid Dividend Account can be claimed by the shareholders by writing to the Registrar and Transfer Agent – M/s . Kfin Technologies Ltd (mailing address in the Investor Contacts section) with details of folio number (in case of physical holdings) or the DP ID/Client ID (in case of dematerialized holdings).

As per provisions of section 125(1) of the Companies Act, 2013 and the Rules made thereunder, the Company is required to transfer unpaid dividend amount remaining unclaimed and unpaid for a period of 7 years from the due date(s) to the Investor Education and Protection Fund (IEPF) set up by the Central Government. The Company would send a communication to the concerned shareholders well in advance, advising them to lodge their claim with respect to unclaimed dividend in the year in which the dividend is due for transfer to IEPF. Shareholders are requested to note that they can claim dividend transferred to IEPF Authority by filing Form IEPF – 5, which form can be downloaded from www.mca.gov.in.

For the Equity Shares held in physical form, submit Nomination Form (in Form SH14 – annexed to this document) along with self-attested copy of PAN Card to our RTA, duly completed and signed by all the holders as per the specimen signature(s) recorded with the Company / RTA. For the Equity Shares held in electronic form, please contact your DP.

Upon the demise of a shareholder, the nominee is entitled to have the shares transmitted in his/her favour. He/she is required to submit a request letter to the RTA by filling form ISR-5 along with the original share certificate, attested/notarized copy of the death certificate of the deceased shareholder, PAN card and address proof of the nominee. Upon scrutiny of the documents submitted by the nominee, shares will be transmitted in his/her favour and share certificates will be returned to him/her duly endorsed. For the Equity Shares held in electronic form, please contact your DP.

The Company would obtain the details of beneficial owners from the Depositories (NSDL/CDSL) as on the record date / book closure date and then distribute the corporate benefits like dividend/bonus shares, etc in electronic form through Depositories. The shareholders should ensure that their accounts are credited with purchases of shares before the record date / book closure, as the case may be, to be entitled to all corporate benefits.

Green Initiative is an effort of the Government of India which aims at reducing paper consumption thereby contributing to a greener environment. Towards this end, the Ministry of Corporate Affairs vide its multiple Circulars commenced the “Green Initiative in Corporate Governance” thereby allowing Companies to issue Annual Reports and other documents to the shareholders in electronic mode. By being part of this initiative, every shareholder will get an opportunity to contribute to this noble cause for the benefit of our future generations. You should ensure to update your active email ID with the DP and in case of shares held in physical form with the Company/RTA and always opt for electronic mode to receive Annual Report and other documents.